TMS Headquarters

55 Harristown Road, Suite 106
Glen Rock, NJ 07452
tel: 201-447-0707
fax: 201-447-3831
e-mail: info@totmgtsol.com

Our Services

Headquarters Office Services

TMS will provide a mailing address, telephone, fax, computer and data storage services, file space, optional archives storage and e-communication coordination. Telephone services may include dedicated organization line, virtual phone/fax capability and toll free services.  Conference space for up to eight participants may be arranged on site and virtual conferences can be arranged.

Organizational Management

TMS will provide a staff person who will serve as the Executive Director or Account Manager for your organization. That person will be the initial point of contact for all TMS services, you will not have to choose from a menu of different staff members.  This staff member will be the liaison to the Committee chairs as well, assisting committees in their meetings, projects, events and reporting to the Board.  Your Executive Director or Account Manager will attend Board and Committee meetings (either in person or virtually, as may be determined), provide meeting agenda and materials to participants and will take and distribute meeting minutes.  Action items will be memorialized and reminders sent.

Financial Management

 TMS is organized to serve all the financial needs of an association, foundation or public charity.  We will assist the Board in formulating the budget and maintain oversight on all expenses and income.  TMS will manage the books of the organization, maintaining good accounting practices and providing detailed reports to the Board as requested. TMS will bill for all receivables and manage the accounts payable. TMS will also conduct all banking under the direction of the Treasurer and will establish credit card processing services for direct deposit to the organization’s accounts.  TMS will also provide for the security of credit card and financial data.

Membership Management

TMS will maintain and update all of your membership data, providing periodic reports on all facets of membership data.  Online services for membership directories may be created. TMS will also bill your membership dues and provide “kind and gentle” collection efforts for non-renewing members.

Meeting and Conference Planning

TMS will inspect potential sites for meetings, conferences and conventions, report to the Board and assist in site selection.  TMS can negotiate all conference contracts and will provide coordination of all meeting and conference needs, such as meals, break refreshment, audio/visual equipment, as well as housing and transportation needs.  TMS will also work with exhibitors and sponsors for your meetings and coordinate speakers, VIP’s and materials needed.  TMS can also coordinate the design, printing and publication by mail or email of your conference brochure. TMS will serve as your hotel/conference center liaison and will provide for all registration needs.

Marketing and Branding

Whether your brand is vibrant and strong or needs some revamping, TMS can provide strategies to grow an organization’s brand recognition and respect. TMS can also work to build a marketing plan for successful membership recruitment, member retention, national/inter-organizational recognition and non-dues income.

Fund Raising, Special Events and Grant Writing

TMS is ready to plan your next fund raising special event, whether a formal dinner, golf outing or auction. We can also plan and execute direct mail campaigns and incentive gifts for membership renewal or donation. TMS is also capable of researching and writing grants and overseeing grant management and compliance.

Strategic Planning

TMS’s staff is trained to assist Boards to think strategically and to develop plans to guide the future of the organization.  We are prepared to assist with strategic planning exercises, planning and facilitating retreats and membership surveys to guide the Board’s understanding of member needs.

Board and Volunteer Training

TMS can design Board and volunteer training program to make sure your organization is providing your Board and volunteers with the best opportunity to succeed.

 


To learn more about what TMS can do for your association, please click here for our comprehensive questionnaire